A Brief Guide To The Hotel Conference Centre
When one thinks of hotels the natural tendency is to picture them as
oases of fun and relaxation which, of course, they are. However, hotels
also perform another valuable function and that is to provide a hotel conference centre to delegates attending conferences and seminars, particularly when many of the delegates are from out of town.
Needless to say, it is not enough for a hotel to possess a large reception room and call it a hotel conference centre.
If a couple of large rooms were all that was necessary for a conference
then there would be no need to use a hotel as a venue, and as any
experienced conference organiser will tell you, a true hotel conference
centre offers a lot more in terms of amenities. Therefore, if you have
been tasked with the job of organising a hotel conference centre for
the first time then you may want to have a look at the brief guide that
follows:
Location
A good hotel conference centre is
located close to public transport facilities like bus and train
stations as well as the airport, and is easily reachable via the major
roadways.
Accommodation
First and foremost, a hotel conference centre should offer onsite
accommodation in the hotel itself for delegates in the form of single
and double rooms. The rooms should preferably have ensuite bathrooms,
and air conditioning is a must. Sound proofing is also nice to have so
that the delegates can enjoy a peaceful night’s sleep.
Business support
The hotel conference centre should ideally possess a business support
centre adjacent to the conference venue that offers photocopying and
fax facilities as well as work tables or carousels for delegates. What
is more, there should be internet access from a number of points in the
vicinity of both the hotel conference venue and the various hotel
lounges.
Catering
A hotel conference centre should always offer onsite catering in its
packages, and make provision for delegates with special dietary
requirements.
Additional amenities
Falling into this category are spa facilities, a hotel gym, and most
importantly, rest areas adjacent to the conference rooms so that
delegates can take a breather during the daily conference proceedings.
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